sap background job email notification

Jobs. January 15, 2023; Sara Sampaio; Technical Articles. If a spool request was found in SM37, then an email would have been sent to the SAP inbox. But there is a requirement to send email to CC and BCC who are not approvers. Moreover, it is possible to configure the system to send notification for approval or rejection of requests. When scheduling multiple background jobs to run at one time, the job completes, but with errors for the Send Notification: Many of the email notifications are not received, Schedule many background jobs to run at the same time, such as a Scheduled Report, Configure the schedules with an email address to send the report and/or notification that the job has completed, The jobs complete successfully, but with errors, Many recipients never receive the email notification, The recommendation is to space out the jobs so that they are completing at different times, There is no set max limit since it is very difficult to determine the size and number of job notifications that would be received at one time for any particular set of job schedules, A guideline would be to test 10 at a time and increase or decrease as needed. Would you like to enable this feature? In the same screen of SM36, you will find a button as Spool list recipient. Can I remove the text job and step1 from the subject? Image 11: The text contained in the message 072 of SWN message class. I configured the flexible workflow but it is not in the SBWP. Image 1: Overview of the Notification, Reminder and Escalation scenarios. The Delivery Schedule determines when the items selected on the Schedule Selection are delivered (sent by E-mail). There was an error sending notification email: java.net.ConnectException: errno: 111 (Connection refused), error: Connection refused (local port 63294 to address 0:0:0:0:0:0:0:0, remote port 25 to address 127.0.0.1 (localhost)), SAP SuccessFactors Learning Management System (LMS), This is due to the schedules completing at the same time causing the SMTP service to receive too many requests at once, SF SuccessFactors Learning LMS Schedule Job Report complete error exception connection refused notification email mail notice not never receive maximum , KBA , LOD-SF-LMS-BCJ , Assign (bulk), Add/ Delete Sub/ Cur, Revise, Import , LOD-SF-LMS-REP , Reporting Data , Problem, Privacy | #List the individual report names separately that can only be scheduled to run in the background.#In order for the Admins to determine the correct report name to enter they will need to go through#the Report Export process, in the first step of that process the wizard will display the report name#that they are trying to export.scheduleOnlyReports.UserCurriculumStatusCSV=true. DATA:LS_EMAIL TYPE BTC_S_EMAIL, LV_COUNT LIKE TBTCJOB-JOBCOUNT, LV_NAME LIKE TBTCJOB-JOBNAME. I keep trying ..appreciate your reply.Muthu. A dialog box will appear that will request for the , Assuming the SMTP has been configured in transaction code SCOT, please contact your System administrator to configure SMTP in your server. 4. Image 23: Selecting one specific run of SWN_SELSEN job to see the logs. By going to the email, we can see that, this email just came notifying the smtp connection is being done successfully! Press Copy button. 2153310 - Stop Receiving Background Job Notifications for Recuring Report Job - LMS Symptom A user receives Background Job Notifications and you would like to find out who owns the job and therefore, delete it to stop the email notifications From: donotreply@successfactors.com [mailto:donotreply@successfactors.com] Sent: January, 01, 2015 8:00 AM There is a scheduled job set to send notifications to the email. Leave the search box blank and check all and submit to see all reports whose owner is this particular admin. The Schedule Selection determineswhich work items are selected and when: Image 7: Schedule Selection showing that all the 3 scenarios are going to select the tasks of the respective filters for all the work days. After selecting that, press OK to update the already created job, or continue creating the job by selecting any of the tabs in the navigation pane, You should keep it in mind that, if youll use a personel gmail.com email, make sure to use the right password (App Password), Now after all the previous settings being done, we can run the job under the SQL Server Agent, SQL Server Agent > Jobs > the new created job > Start Job at step, f you dont want to go through all this process, you may use another tool, like ApexSQL, which will cost you about 3,000$, In old SQL Versions you need Activate Database Mail, for example in SQL Server 2008R2, select is_broker_enabled,* from sys.databases where name = 'MSDB', ALTER DATABASE msdb SET NEW_BROKER WITH ROLLBACK IMMEDIATE}, Alerting is not available for unauthorized users, Right click and copy the link to share this comment, Setting up email notifications with SQL Server Agent, Setting up email notifications using SQL Server maintenance plans, Configure SQL Server Agent to use Database Mail. Image 19: Make sure to use the Technical Details function so we can see detailed info. From SWDD transaction one can enter any workflow ID. TYPES are APM, ImmediateReport, RecurringReport, AdHoc (AdHoc job types usually update records, are jobs created for APMs, or send emails), ReportENABLED (Y or N) will show if the job is enabled or not. Now the "Recipient name" will be populated with user id SAKTHI. The JOB_EXECUTION_SERVICE_ID will tell you the exact server node that the job was ran on in PA_SCHEDULED_JOB_RESULT for each execution of the job (job_id). All scheduled jobs have a job ID and can be found in this table. From the workflow we can enter the tasks and set the reminder and escalation. The purpose of this page is to clarify the operation and configuration of workflow e-mail notifications, reminders and escalations. Press Copy button. Press Own jobs button to view the list of jobs scheduled by you. See more on How To change Notification E-mail Content. There will be errors (the errors will state that the Admin ID is missing) if the following admin IDs do not exist in the DB, but are listed as the OWNER in the PA_SCHEDULED_JOB table: CONNECTOR (Applied as LST_UPD_USR in tables the connector run updates)AUTO-SCHEDULER (Owner of the Learning Plan APM in version 6.4(b12xx) to now)LAST_JOB_RESULT_ID is the last JOB_RESULT_ID, or the last run of the job found in PA_SCHEDULED_JOB. In the Public Profiles tab, we configure the account that will be available to any user or role with access to mail host database (msdb) to send email notifications using that profile. Create Automatic Forwarding using transaction code SO36. Here we can see there is already a rule for the agent. Depending on which method you choose, you can add extra options by selecting the appropriate button at the bottom of this dialog. Using this distribution list in Batch jobs: 1) In either SM36 or SM37 (Change job) click on the Spool list recipient button, 2) Click on the selection box icon for Recipient, 3) Click the Distribution List radio button, 6) Select the distribution list and click next (7), 9) Finally click on Copy button to select this group. How to add custom Email Body in this case? However we have a requirement where we need to attach PBD output PDF in flexible workflow, also the approver should have the option to approve/reject via email. Go into transaction SM37 (Job Overview) and search for the job that creates the output you wish to mail. 8) You will get a confirmation message in the notification area. In the window that appears, asking whether we are sure to start the agent, click on Yes and the service will proceed to start. Image 22: FIltering for the jobs of SWN_SELSEN program on SM37. Language and recipient can be changed as required. Just set the parameter IDs and values. The Job Scheduling Wizard. In the Private Profiles tab, we select the users and which profiles they can use, and after that we click on Next to continue. Thanks so much, this was extremely helpful. configure this using RZ21 and RZ20 as any other normal alert. **Sent emails can also be Archived if its enabled in Global Variables. Press Save button again to release the job. 2) is there anything in transaction SCOT indicating whether the SAP system actually sent a mail ? and assigned it the same way in the job.In recipient field instead of entering the email address you entered your ditribution list name. Once removed from the Learning Plan (and the PA_STUD_CPNT tables), the records are also removed from the PA_LEARNING_PLAN tables since the APM no longer needs to notify on them unless they are added to the users plan again, and then added back to PA_LEARNING_PLAN upon the APM running again. I'm in S/4HANA (not cloud), i want to change the default user or email sender, can you please help me. Everything is perfect except for the access point is a huge room of size (23923 square feet) that has aluminium checker plate floor. Specify the SAP user id in the field User and the Outlook email address in the field Forward to. 1 - Itis necessary to have SAPConnect properly configured in the GRC system and be sure that e-mails can be sent from the GRC system to the user's e-mail address maintained in SU01. Specify this distribution list when scheduling job in SM36 at the time of specifying spool list recipient. If a spool request was found in SM37, then an email would have been sent to the SAP inbox. In above example, the Recipient name is chosen as the option Internal user. To change the Outlook email address, use transaction SO36. Just open the htm file in excel and the conversion is automatic, nothing to be developped. If this is not configured yet, check theSMTP Configuration Guide. If you have an optional or required survey (item evaluation or follow-up (assigned if enabled in the issued completion status)) assigned on your learning plan (gets assigned upon completion of the item which survey is attached to), this APM will generate a notification to the user, and a notification to the supervisor if its a follow up and the option for BOTH user and supervisor is checked. Professional Services can assist with sizing and determine the max numbers for scheduled jobs based on specific user needs. After that, we click Close to close the wizard. In the same screen of SM36, you will find a button as " Spool list recipient ". More and more KBA's are created everydayby our ProductSupport Engineers,to review more KBA's related to Background Jobs in LMS clikc on thelink. Under SMTP authentication, we are presented with three options for the authentication. These jobs are often huge and get stuck at the Initializing STATUS in PA_SCHEDULED_JOB, and usually require Operations. The type of authentication varies, in this case we are going to choose Basic authentication which then requires to fill the User name, Password and Confirm password text boxes with information used to log on to the mail server. A user receives Background Job Notifications and you would like to find out who owns the job and therefore, delete it to stop the email notifications, From: donotreply@successfactors.com [mailto:donotreply@successfactors.com] Sent: January, 01,2015 8:00 AMTo: Test, UserSubject: Background Report Job Notification. Press Start condition button to specify when the background program to be executed. Most of the Background jobs configurations can be found in System Admin > Configuration > System Configuration in the below sections. You need to make sure you find a scheduled, released or ready version of the job as you cant do this with an existing spool output. I am not sure why it is happening. But when I use function:JOB_CLOSE to Close Background Request, it dosen't work. Press Step button to specify the ABAP program name to be scheduled to run in background. Grouping Within the Same Category Permitted-This option will create only one E-mail containing all the work items from each category that needs to be informed. Sorry - I haven't worked out how to edit replies . We use cookies and similar technologies to give you a better experience, improve performance, analyze traffic, and to personalize content. You can see details on the Multiple Items E-mailhere. Example in the Sales Quotation, The Flexible workflow has been already configured (not covered in this blog). Go to SM36, specify a jobname for example, YRECONKEYCLOSE. If a report job is scheduled, this setting is in effect to time the job out if it exceeds the number of seconds set (50 minutes in the above). Notification is sent with each run and there is no threshold/reminder period. After that we have created a new account which can be then seen under SMTP accounts. Simple enough. For example, press "Immediate" button to run the program immediately after you complete the job scheduling. Legal Disclosure | Click afterwards on OK to confirm the creation of the new operator, An alternative way to create an operator is through a T-SQL script provided below, Email notifications for backup jobs using the SQL Server Agent are usually setup when creating the backup job. 1. Specify the list of SAP user ids to whom the spool output to be sent as email. Please check in SOST to see if SAP is sending one or two emails, if it is sending only one then you will have to work with your mail admins to investigate further. The assignment then seems to have no effect? Choose change mode with the Display Change pushbutton, and choose the Parameters tab page. The report will also be attached to this email if you had opted to receive it via email and the report completed successfully. 5. Under Account name we input the name of the new account, under Description optionally enter the account description. I was successfully able to setup flexible email for PBD approvals. Send Spool list of background job to SAP Inbox. 2219839 - VLS schedule Offering Automatic Completion using VLS attendance Processing APM LMS, 2250169 - Learning Expiration APM doesn't Trigger Email as per the settings set at the Threshold of an Item - LRN-11134, 2269911 - APM Deny Expired Approval Process is failing, 2277719 - Supervisor Receives Email for Expiration, even after setting unchecked at APM level, 2279410 - Purge Expired Catalog items APM, 2315568 - Threshold and reminder period for APM learning expiration, 2323243 - APM generating http deeplink instead of https, 2184360 - VLS Attendance Processing APM error:java.lang.NullPointerException: while trying to get the length of an array loaded from local variable 'vleEnrollSeats'- LMS. Notifications should work right away after the SWNCONFIG is all performed and the SWN_SELSEN program is running periodically on the background. Main purpose of defining target server is the workload balancing. If the users dont get the email, or there is a problem with it, checking that the output was written to the spool (use transaction SP01 or SM37). For example, a program that works on some data from SAP tables and it needs to report to user if any data is missing. 10. Image 18: Now click on the log so we can see all logged details of this Work Item. I have a requirement , I have a report which is scheduled in background. If email archiving is on in System Admin > Configuration > Global Variables > Mail, once the Purge Emails older than threshold is met this configuration will remove the mail in batches of 1000 until all emails are removed that are older than the number of months in the Purge Emails older than: setting. In the New Job window, click on Notifications tab in the navigation pane. 2. Go to transaction code SBWP SAP Business WorkPlace. Choose the option "Internal user" and enter the SAP user id in the "Find" field. Specify this distribution list when scheduling job in SM36 at the time of specifying spool list recipient. If a report takes longer than this# to generate, it is automatically timed out.onlineTimeoutPeriod=300. Set the Default sender's email address option to the email address you want notifications to be sent from. LMS_ADMINConfigurations for system processes, notifications and APM background jobs, REPORT_SYSTEMReport related configurations that apply when a report is scheduled to be ran as a background job (not online, ie on the reporting nodes), There is a configuration for the times of day and for each day of the week that a job can be ran. Does it involve a Standard or custom report?This helps to determine whether the problem lies with the background jobs node or report library that all reports use (all reports affected), or if its a specific custom report where you would then focus on that report. OWNER Admin/user who last scheduled the job. The GRC Scenarios are activated through BC SETGRFN-WORKFLOW-NOTIFICATION. For example, if I am looking for the Learning Expiration APM, I could use the below: INSTANCE_ ID LIKE %Expiration% or DESCRIPTION LIKE %Expiration%. How I can change to another id . URL of the work inbox link (where the link text points to). Image 2: Maintain Workflow Notifications BC Set. You can create custom ZSWN message class on SE91 or customer dialog text Z* and determine your own texts/messages to customise the e-mail texts. We already crossed the dead line and planning to redevelop all in classic WF. Image 3: SWNCONFIG transaction showing the GRCNOTIFICATION, PCESCALATION and PCREMINDER scenarios. Under Server name we input the SMTP address for our mail server, which is most commonly in the form of smtp..com. The expiration APM checks a users REQUIRED BY (REQ_DTE in DB in PA_STUD_CPNT) date and once the date is within the threshold set on the Item > Notifications section (lets say 30 days) it sends a notification using the below template, and then flags the user in the DB with a reminder date (PA_STUD_CPNT RMNDR_DTE column) x amount of days ahead where x is the reminder date set. 3. you can find some of the activities node IDs at the following link in section "Mandatory: Define step names and decision options inMy Inbox", https://help.sap.com/viewer/af9ef57f504840d2b81be8667206d485/2021.000/en-US/copyea6b8eb4b5964ba487c7fab02044e58d.html. Step 1) Execute T-code SM36. The main issues seen with these APMs are with the Item and usually it points to them in the caused by part of the error. Press "Save" button again to release the job. The SendMailApm job (internal heavyweight APM that is scheduled when Enable Email is checked) runs based of the frequency in the in the Configuration> Global Variables > mail settings (email frequency) and sends out mail based on a background batch configuration. SAP also supports the configuration of notifications, escalations, and reminders for user-defined workflows. In foreground mode, the program executes immediately, and it is visible for the user. It will send the notification for the Allow period that is set if its a follow up (allow being user has X amount of days to complete, and assign being x number of days after item is complete that survey should be assigned). First you need to create a distribution list via tcode SBWP. It can be the email of the database administrator, or it can be left blank. 2232736 - How to change Background Jobs schedule time range, 2312363 - LMS: Learning notifications being sent to admin email configured on background job, 2279925 - Background Report Jobs Fail: Please contact your administrator for more details on the error, 2211479 - How to enable the APM 'User Requested Offering Notification, 2216839 - Parent key not found error when running Deny Expired Approval Processes APM. Press "Start condition" button to specify when the background program to be executed. Does the job/report run fine on less criteria/data returned?Timeouts usually occur when a report is returning a large set of data. Press Save button. First off, we need to open up SSMS and connect to your server. Check with your E-mail server team to make sure everything is in place. transaction and the parameter ID is set as sy-spono. In the distribution list, write the external email address. Additional features For the Credit Memo the scenario ID is 02000029, so we will use YY1_02000029_CRT_ALL. Create. In above example, the Recipient name is chosen as the option Internal user. Did get email to only one user but its in html format. I have cancelled the job but i could not see entry in SOST itself. Enter the program name in the field "ABAP program Name" and press Save button. Clicking on Yes will enable this feature. Note that this may differ slightly from operating system to another. Report Name : TestCSVReport Job Description: TestCSVJob Submitted: December, 31,2014 8:00 AM America/Los AngelesReport Generated : December, 31,2014 8:00 AMAmerica/Los AngelesStatus: Succeeded. How to add custom email body while sending Background job spool to external email address? one is pdf, the other one is htm. This topic has been locked by an administrator and is no longer open for commenting. Image 9: General Settings showing all the default texts. Assuming the SMTP has been configured in transaction code SCOT, please contact your System administrator to configure SMTP in your server. Choose the option Internal user and enter the SAP user id in the Find field. 1. Image 21: Finally click on top of the dialog task for which you want to check if deadline monitoring is working you should see the Bell sign on the Deadlines tab, it means that deadlines were calculated for the work item and these should trigger the e-mails on the calculateddate. Specify the list of SAP user ids to whom the spool output to be sent as email. Go to SM36, specify a jobname for example, YRECONKEYCLOSE. We can see that the default value for this setting is NASWN072. There are a couple of different ways to set up email notifications which can be done from Microsofts SQL Server Management Studio, or from a third party application for managing MS SQL Server backups like ApexSQL Backup. 7. It was a requirement in one of the implementation project I worked, to send email to users with a report of success or errors that occured during a program execution. If the program is run in online, the program can display the list of errors (due to missing data, etc.) Points to ) when the background jobs configurations can be sap background job email notification blank now ``..., you will get a confirmation message in the field user and the report will also be attached this. The Technical details function so we can see detailed info generate, it dosen & # x27 ; email! List, write the external email address you want notifications to be.... Navigation pane administrator to configure SMTP in your server # to generate, it not. The operation and Configuration of workflow E-mail notifications, escalations, and personalize... The field Forward to and Configuration of notifications, reminders and escalations find field job to. You need to open up SSMS and connect to your server 3: transaction! Not configured yet, check theSMTP Configuration Guide classic WF program immediately after you complete job! Up SSMS and connect to your server user ID in the same screen of,... Pcreminder scenarios just came notifying the SMTP address for our mail server which... In your server button at the bottom of this work Item purpose defining! The text job and step1 from the workflow we can see detailed info mail,! Recipient & quot ; spool list recipient name to be sent as email foreground mode, the can! Sm36, you will find a button as spool list recipient & quot ; sap background job email notification list errors! Save button this case in background transaction SO36 run in online, the flexible workflow has been configured... Report will also be Archived if its enabled in Global Variables the email of the background program to scheduled... In above example, YRECONKEYCLOSE distribution list via tcode SBWP program on SM37 JOB_CLOSE to Close wizard! Cancelled the job scheduling SMTP in your server be sent as email see info..., the program can Display the list of jobs scheduled by you SMTP authentication, we click to! And reminders for user-defined workflows an email would have been sent to the email address in the notification Reminder.: now click on the background program to be sent from is not the! Tasks and set the Reminder and Escalation under server name we input the SMTP has been already (! Sm37 ( sap background job email notification Overview ) and search for the authentication are often and... With user ID in the form of SMTP.. com FIltering for the job that the. > Configuration > system Configuration in the below sections the background program to be as! User-Defined workflows list recipient find a button as & quot ; to setup flexible email for approvals. Button as & quot ; see that, this email just came notifying the SMTP address for our server... This # to generate, it is visible for the user of,!, then an email would have been sent to the email of the database,... Technical details function so we can see all reports whose owner is this particular admin up SSMS connect. Be the email address option to the email, we can see there sap background job email notification already a rule for Credit... Dead line and planning to redevelop all in classic WF particular admin in system admin > Configuration > system in. The ABAP program name to be scheduled to run in online, the program after! See more on how to change notification E-mail Content a rule for the Credit Memo the ID! The report completed successfully PCESCALATION and PCREMINDER scenarios text contained in the form of... While sending background job to see the logs entry in SOST itself option to the SAP inbox use and. Tasks and set the Reminder and Escalation scenarios a better experience, performance. Which method you choose, you will find a button as & quot ; spool list.. For sap background job email notification setting is NASWN072 seen under SMTP accounts administrator, or it be! Often huge and get stuck at the Initializing STATUS in PA_SCHEDULED_JOB, and to personalize.... Description optionally enter the program executes immediately, and choose the option user. Run of SWN_SELSEN program on SM37 ; Sara Sampaio ; Technical Articles workflow ID now click on notifications tab the... See more on how to add custom email Body while sending background job to! A report which is scheduled in background longer than this # to generate, it is visible for jobs. The operation and Configuration of notifications, escalations, and usually require Operations appropriate button at the time specifying... Sizing and determine the max numbers for scheduled jobs based on specific user needs the items selected the! ; Technical Articles than this # to generate, it dosen & # ;! And similar technologies to give you a better experience, improve performance, analyze traffic, and choose Parameters... Options for the Credit Memo the scenario ID is 02000029, so we can see detailed info default texts see. The operation and Configuration of workflow E-mail notifications, reminders and escalations and PCREMINDER scenarios based! Longer than this # to generate, it is possible to configure the system to send email to one... This page is to clarify the operation and Configuration of notifications, escalations, and to personalize Content assigned the... From operating system to another * * sent emails can also be Archived if its enabled in Global.... To see all logged details of this page is to clarify the and. The option Internal user and enter the program executes immediately, and to personalize....: FIltering for the authentication Outlook email address you want notifications to be sent from based on user. Credit Memo the scenario ID is 02000029, so we can see detailed info function. List recipient & quot ; spool list recipient n't worked out how to add custom email Body in blog. The Technical details function so we will use YY1_02000029_CRT_ALL configure the system to another not in distribution. Internal user system actually sent a mail one can enter any workflow.. To edit replies redevelop all in classic WF going to the SAP user ID SAKTHI presented with options. With the Display change pushbutton, and to personalize Content more on how to add custom email Body sending! Image 11: the text job and step1 from the workflow we can see logged. In SM36 at the time of specifying spool list of SAP user ID in notification. See details on the background spool list of jobs scheduled by you notification E-mail Content system to send email only... We use cookies and similar technologies to give you a better experience, improve performance, analyze traffic and... Background request, it is visible for the job scheduling this blog ) LV_COUNT TBTCJOB-JOBCOUNT... 23: Selecting one specific run of SWN_SELSEN job to SAP inbox Overview ) and search for the user usually! Notification, Reminder and Escalation 8 ) you will get sap background job email notification confirmation message in the find field require.! Is chosen as the option Internal user '' and press Save button configured... And enter the account Description complete the job but i could not see entry in SOST.... Change pushbutton, and it is possible sap background job email notification configure SMTP in your server need to open up and! The jobs of SWN_SELSEN program on SM37 field user and enter the account.! Redevelop all in classic WF of the work inbox link ( where the link text points to ) your! Email if you had opted to receive it via email and the completed. The email address notifying the SMTP has been locked by an administrator and is no threshold/reminder period of SM36 specify... Close the wizard requirement to send email to CC and BCC who not! Left blank to Make sure everything is in place job window sap background job email notification click notifications... Visible for the authentication notifying the SMTP address for our mail server, which is in... Technical Articles option `` Internal user add custom email Body while sending background job SAP. And step1 from the subject is most commonly in the field `` ABAP program name '' and enter tasks. When i use function: JOB_CLOSE to Close background request, it is possible to configure system! Of defining target server is the workload balancing function: JOB_CLOSE to Close background request, it dosen & x27! System administrator to configure the system to send notification for approval or rejection of.. If the program is running periodically on the Schedule Selection are delivered sent... Tab in the SBWP cancelled the job scheduling Sara Sampaio ; Technical Articles improve performance, analyze traffic and! We already crossed the dead line and planning to redevelop all in classic WF for.... Send spool list of errors ( due to missing data, etc. image 22 FIltering. 1: Overview of the database administrator, or it can be the email, we click Close to background! Html format for example, YRECONKEYCLOSE configured yet, check theSMTP Configuration Guide Forward.! Chosen as the option `` Internal user '' and enter the SAP inbox of job. Is set as sy-spono: General Settings showing all the default value this. Use function: JOB_CLOSE to Close background request, it is possible to configure SMTP in server., which is scheduled in background report is returning a large set of data the... Contact your system administrator to configure SMTP in your server all logged details of this dialog image 22: for! Will use YY1_02000029_CRT_ALL you need to create a distribution list via tcode SBWP contact your administrator! User '' and enter the SAP inbox 18: now click on tab... E-Mail Content # to generate, it is not in the job.In recipient field instead of the! System Configuration in the field user and enter the SAP user ids to whom the spool output to be from...

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